How to Upload and Share Documents on a Property Listing in Openn

This guide explains how to upload, manage, and share documents on a property listing in Openn, including controlling who can access each document — setting documents to public, sharing with specific individuals, and importing saved templates such as contracts of sale.

Accessing the Documents tab

• Navigate to the property dashboard.
• Click Edit in the top right-hand corner.
• Select the Documents tab (the fifth tab from the left).

Uploading documents

• Click Upload Files to select documents from your computer, or drag and drop files directly into the Documents section. Files upload quickly.

Setting document visibility

Documents are private by default — no one with the property URL can access them until you change the visibility setting.

To make a document public: click the three dots next to the document, click Share, and select Public. It's now accessible to anyone with the link.

To share multiple documents at once: tick the checkboxes next to the documents you want, click Share, and set them all to Public in one step.

Sharing documents with specific individuals

To restrict access to certain buyers (for example, sharing a building and pest inspection only with buyers who have submitted an offer): select the document, click Share, choose the Individuals option, and select the specific people to grant access to.

Importing saved templates

Openn lets you import pre-saved document templates such as a contract of sale or annexures:

• Click the three dots in the top right of the Documents section.
• Select Import Templates, find and select the templates you want (e.g. a contract of sale and annexures), and click Import.
• Set the imported documents to public if required.

Frequently asked questions

Are documents private by default? Yes. All uploaded documents are private until you manually change the visibility. No one with the property URL can access them until you share them.

Can I make multiple documents public at once? Yes. Tick the checkboxes, click Share, and set them all to public in one action.

Can I share a document with only certain buyers? Yes. Use the Individual Sharing option to select specific people — useful for sensitive documents like building and pest inspections.

How do I add a contract of sale? Use Import Templates. Click the three dots in the top right of the Documents section, select Import Templates, find your contract of sale or annexures, and click Import.

How do I access the Documents section? Go to the property dashboard, click Edit in the top right, and select the Documents tab (the fifth tab from the left).